GatheringlineYour whole conference, in one place your volunteers can run.
Tickets, donations, sponsors, vendors, meals and check‑in, with support you can call the week of your event. And when seats don't fill on their own, last year's attendees are already on a call list.
Conferences running on Gatheringline
Gatheringline was built inside Men of Christ, a Catholic men's conference, to do what no other platform would. Today it runs women's and men's conferences, young adult and leadership events, retreats and a eucharistic congress.
It works on paper. Then registration opens.
Most ministry conferences run on a registration form, a separate giving page, a spreadsheet, a sponsor email thread and one person who knows how it all fits together. Every year someone pieces it back together. And when that person steps away, what they knew goes with them.
Software for a ministry should take work off your plate, not add to it.
- Registration checks in the mail matched by hand against a spreadsheet
- Chasing payments the week before the event
- Donations in one tool tickets in another
- Sponsor and vendor checks mailed in once you approve them
- Volunteers in an email thread nobody sure who's at the door
- A meal count “I think he ordered the chicken”
Every conference has the paperwork. Some also have to fill the seats.
Run the whole event from one place.
Registration, gifts, sponsors, vendors, volunteers, meals and check-in, without the spreadsheet, the mailed checks or the four logins.
What's included →And call the people who haven't registered yet.
Getting men there is half the battle. The bulletin notice tells men it's coming; a personal invitation gets them to register. Gatheringline gives every parish leader the plan for both, and puts last year's attendees on a call list.
Talk to us about outreach →Everything around the ticket.
Run it
Every payment, person and question in one system.
Tickets and gifts in one checkout
Attendees register and give in the same step, at the moment they've said yes.
Sponsors, vendors and advertisers pay online
Vendors apply online and pay as soon as you approve them. Sponsors pick a level and pay at checkout, by card or by bank transfer, which costs you less in processing fees. Advertisers buy a program ad and upload their artwork. No checks to deposit.
Meal counts you can trust
Captured at registration, filtered and exported, so nobody's guessing who ordered the chicken the week before.
Check-in, badges and walk-ups
Every registrant gets a QR code. Volunteers scan it at the door, or look someone up by name, and the badge prints as they check them in. Walk-ups register and pay at the same table, whether 30 people come or 3,000.
Also included: comp tickets for sponsors and vendors, checks and cash recorded with online payments, your own registration questions, volunteer sign-up by role, and volunteer access by role.
Fill it
For conferences that fill one invitation at a time.
Last year's attendees, already on a call list
The list rolls forward each year, so nobody rebuilds it. When someone registers, they come off it overnight. Nobody gets called twice.
Run your call-a-thon from one list
Volunteers get the next name with a personal message filled in, tap to call or text from their own phone, and mark how it went. No answer? Leave a message and follow up with a text.
Start a Table
One person buys a table and shares the link. Friends pay for their own seats, and any seat nobody claims goes back on sale on the date you set.
A playbook for every parish leader
Write the plan once: the bulletin notice, the announcement after Mass, the calls. Every parish leader gets it as their own task list with dates, and checks things off as they go. You see which parishes are on track and which still need a leader, without chasing anyone.
Keep it
Next year starts where this year ended.
Year-end giving statements in one send
Every donor gets one statement for the year with every gift on it. Send yourself a test, then send them all. No tax letters typed in January.
Clone last year in 5 minutes
Tickets, questions, meals and email templates carry over. Change the dates and you're most of the way there before the first planning meeting.
It remembers your people
A man who came in 2022 under a different email and a nickname still matches in 2026, so your list grows each year instead of starting over.
Your data is yours
Export everything any time. Stored on US servers, never shared, never used to market to your attendees. When you leave, it leaves with you.
Filling a men's conference isn't a registration problem.
Men's conferences have every problem above, and one more: the six weeks of chasing the men who came last year.
The bulletin notice and the announcement after Mass let men know it's coming. What usually gets a man to register is another man asking him by name. That's a lot of names, and most of the work falls on a few volunteers and a spreadsheet of last year's attendees.
Gatheringline gives those few volunteers the list, the words and the parish-by-parish picture, so the last six weeks aren't a scramble.
Support that already knows your event.
We set up your event with you, so when something comes up the week of your conference, the support you call already knows your tickets, your sponsors and your schedule. Not a help article, not a chat queue.
“I am incredibly appreciative of your partnership throughout the year, and especially the emergency support on the day of our conference.”
Run your conference without wearing out the people who run it.
Your volunteers can run this.
You don't have an IT department. You have committed people who aren't always comfortable with technology. Gatheringline was designed for them, and most organizations are set up in one session.
Your attendees can too.
Registering takes a phone or a computer. For anyone who'd rather mail a check, you record it in the same list.
“We are generally non tech savvy ministry volunteers that need a registration system we can figure out that takes minutes to set up. Yours fits the bill for us.”
Questions we hear before people switch.
Who is Gatheringline for?
Ministries, churches, dioceses and nonprofits that run conferences, retreats and fundraising events, usually with a small staff and a lot of volunteers. If your event runs on volunteers who care more about the mission than the technology, it was built for you. If you need a public marketplace where strangers find your event, another platform will serve you better.
Is Gatheringline only for Catholic events?
No. Gatheringline grew up with Catholic conferences, and Christian ministries and nonprofits run the same registration, giving, sponsors, volunteers and check-in. The wording in your event follows your organization, not ours.
We've used our current platform for years. How hard is it to switch?
We set up your first event with you, import last year's attendee list, and check everything before registration opens. After that, you clone it every year in 5 minutes. If you're mid-cycle, tell us your date on the form and we'll tell you honestly whether to switch now or after this event.
What does it cost?
Free registrations and donations are always $0. Paid tickets carry a small per-ticket fee you can pass on to attendees at checkout. We'll show you exact numbers for your event on the first call.
Can we take donations too?
Yes: one-time gifts, recurring giving, and gifts added during registration. If you use a separate giving page today, Gatheringline can replace it for your events.
Do we have to replace our website?
No. Keep your site and link to your Gatheringline registration page.
What if something goes wrong the week of our conference?
You call us. We set your event up with you, so we already know it. No ticket queue, no chatbot.
Can it handle 3,000 attendees and our small retreats?
Yes. Gatheringline has run 290+ events from 30 to 3,000+ attendees, and many organizations run their big conference and their smaller events from the same account.
How is this different from Eventbrite?
Eventbrite was built to help strangers find events. Ministry events fill through the bulletin, the pulpit and a personal invitation; your attendees already know you. Gatheringline is built for that: grouping people by church, volunteer access, donations and the call list are built in, not worked around. If your current platform fits, keep it. If you're working around it more than with it, let's talk.
Who owns our data?
You do. Stored on US servers, exportable any time, never shared, never used to market to your attendees.
Switching before your biggest event is a real risk. Here's how we take it off you.
Tell us about your event.
Date, size and what you use today.
We set it up with you.
In one session, we configure your event with you, import last year's attendee list, and check everything before registration opens.
Next year, clone it.
Your whole setup carries over. Change the dates and go.
Set up your event with us.
Tell us about your event so we come to the first call ready.
- Have last year's attendee list? We'll import it.
- We check everything before registration opens.
- Next year, clone it in 5 minutes.
Thanks.
We'll read what you wrote about your event before we email you.